Tender/Contract Executive

Job Information

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    Job Level : Executive
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    Years of Experience Min 2 years

Job Description

  • Prepare and submit the pre-qualification package, bids and tenders to the client within the given timeframe.
  • Handle all the new client enquiries promptly, including the invitation to tender and request for quotation from the client.
  • Compile and maintain the tender working files, brochures, write-up and related correspondence documents in timely manner to ensure up-to-date of the tender information for effective tendering / bids.
  • Analyses and review the tender / contract requirements, obligations, provisions, terms and conditions to ensure the compliance of the business to the relevant laws, regulations, corporate policies and business unit’s procedures at all times.
  • Monitor the expiry of tender / contract in order to alert the business unit to confront the client promptly in ensuring the sustainability of the business tenders.
  • Work closely with the Project Manager in drafting, reviewing and negotiating commercially viable tenders and contracts.
  • Provide constructive recommendation to the Project Manager on the contractual queries / clarification raised by the client.
  • Ensure the correct implementation of the relevant procedures and instruction requirements for the preparation of subcontractors, including assessment on the exceptions and qualifications from the subcontractors.
  • Ensure the relevant group working procedures and instructions are being applied during the life cycle of the project.
  • Be as effective administrator in maintaining the Change Order Database.
  • Work closely with the contract holders from the contract pre-award stage to post-award and till the closure or renewal of contract
  • Perform any other responsibilities as assigned by your reporting manager and/or Senior Management
  • Degree in Quantity Surveying, Procurement or Engineering.
  • Minimum 1-3 year related experience, preferably candidates with experience in handling tenders or equivalent.
  • Knowledge in using computer/MS Office is a prerequisite and exposure database system administration is an added advantage.