Inventory Management Executive

Job Information

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    Salary RM 3,000-3,500
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    Job Level : Executive
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    Years of Experience Min 3 years

Job Description

1.Inventory
–  Prepare stock Analysis report 1st week of the month
–  Ensure healthy stock level and within contractual, highlight high/slow moving stock to Product Managers(M&D)
–  Highlight aging / non-moving stock to W&D principals / Marketing team (M&D / S&D) on monthly basis and request for action to clear the stocks in the warehouse
– Ensure stock movement by DC is tally in JDE system
– Stock transfer from consignment to trade inventory in monthly basis and ad-hoc to prevent OOS
– Arrange and monitor closely on stock requested to return to client
– In monthly basis highlight to client / marketing team on trade returns and request for action
– Non-salable condition to obtain approval to write off within the same month
– Item Master maintenance in system including preference profile, base price and supplier catalogue
– Follow through inbound damage claim process till replacement / CN and stock write off from system
– Issue DN /CN on principal stock request for finance matching
2. Purchasing
– Monitor outstanding Purchase Order
– Follow up shipment with supplier and forwarder
– Prepare Demand Planning based on AMS
– Handle Indent order stock receiving (system only)
– Prepare inventory report and discuss with Principal / Marketing team for the ordering quantity
– Participate S&OP meeting for the order proposal early of the month
– Issue PO once finalize and email the PO to respective client by 10th of the month
– Obtain proper approval on demand file & PO.
– Review inventory holding, to defer or bring forward shipment after discussing with Client / Marketing team
3. Inbound Shipment
– Monitor and follow up inbound shipment from client & forwarding agent
– Ensure complete shipping documents: Invoice, packing list and AWB / BL to forwarding agent for prior shipment clearance purposes
– Compare invoice with PO with correct item, unit price, Quantity & acceptable shelf life (75% balance shelf life / at least 2.5 years shelf life)
– Advise PO & SN to warehouse prior shipment arrival
– Inform Principal / Marketing team if they are expecting shipment for urgent items
– Inbound discrepancy: Damaged / Shortage, report to principal immediately by email support with related pictures, Transporter POD, warehouse discrepancy report, seek for replacement / issue Credit note as per agreed term
– Check and verify ASN & Invoice before submission to finance for matching
4. Client Services
– Client 1st liaison
– Attend to client request on daily stock movement
– Check and update order status
– Maintain principal issue log, follow up with related department for root cause, corrective and preventive action
– Check inventory schedule reports to ensure all transaction are captured correctly and inventory at the correct location
– Arrange Operation meetings with Client at least 2 times / year
5. Others
– Stock interchange, Transfer Request (SE order) with item cost to issue DN /CN and extend to finance for matching.
– Extend write off with supporting document to finance for matching
– To ensure all Service Enquiries (SE) received from CS are being investigated
– Attend internal / external Meetings, S& OP, Inter-department meeting. Principals
– Assist manager in daily operations
– Proper filling and documentation
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